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|  TERMS & CONDITIONSCorporate terms and conditions may vary-please contact our functions department for a current copy TERMS & CONDITIONS TENTATIVE BOOKINGS A tentative booking will be held for a period of seven (7) days only. If another enquiry is made for the tentative booking date within the 7 days, we will endeavour to call you and offer you first choice. CONFIRMATION/DEPOSIT A deposit of the amount of your room hire is required within fourteen (14) days of confirmation to secure your booking. Cheques to be made payable to Picnic Point, this amount will be credited to a master in your name on receipt of the deposit your event will be confirmed. All catering details must be confirmed seven (7) days prior to the function. CANCELLATION OF FUNCTIONS Where notification is provided in writing two (2) months prior to the date of the function, a full refund of the booking deposit will be made. Cancellations made less than this time will forfeit all rights to any refund. A GUARANTEED FINAL NUMBER A guaranteed final number of guests attending the function is required five (5) working days prior to the commencement of the function. This is the minimum number of guests for which you will be charged, whether or not they attend the function. LOSS OR DAMAGE Loss or damage to the property, carpet, fixtures or fittings caused by the client, guests, agent or contractors before, during or after the function, will be the financial responsibility of the organiser, and an appropriate charge will apply. ENTERTAINMENT/SPEAKERS The Management reserves the right to control the quality, style and volume of entertainment booked. Volume must not exceed 80 decibels and will be monitored. We ask that you discuss details with the functions Co-ordinator, in the first instance, to avoid problems on the day. EXHIBITIONS/DISPLAYS To maintain the high standard and condition of our rooms for future exhibitors and displays, no items are to be attached pinned or glued to the wall surfaces in any pre-function or function rooms without our prior approval. If damage to our property occurs resulting directly from displays or deliveries, a repair or replacement fee will be charged. General linen usage is included in your room hire fee, however if extra tables are required for display, then a $5.00 fee per cloth will apply. INSURANCE Management will take all responsible care to protect the property of its guests but accepts no responsibility for the loss, damage of theft of merchandise or other property in the premises, prior to, during or after the function. We recommend organisers take out their own insurance. MENU VARIATION/PRICE VARATIONS Whilst every possible effort is taken to maintain menus and prices, these are subject to change at Management’s discretion up to three (3) months prior to function. A 10% surcharge will apply to food and beverages on any function conducted on a gazetted Public Holiday. EXTRA TIME& OTHER FEES To extend your function an hourly beverage package rate of $6.50 per person applies. Picnic Point Function Centre closes at midnight.There is a fee of $25.00 per hour if air conditioning is required prior to half an hour before advised start time of function. DELIVERIES Delivery of your equipment to Picnic Point Function Centre must be made on day of function unless otherwise arranged. Pack down & removal of your equipment must be made on the day of your function, or a labour surcharge may apply. ROOM CHANGES Management reserves the right to change a function room where it deems necessary. However every effort will be made to choose an alternative function room comparable to that originally chosen and to notify the organiser as soon as possible. ALCOHOL/FOOD Unless otherwise agreed upon by Management, no food nor alcohol products are permitted to be brought into the function rooms. Picnic Point supports Patron Care. It is illegal to serve alcohol to (1) Intoxicated Patrons (2) Disorderly Patrons (3) or Patrons under 18 years of age. CONDUCT OF GUESTS Management reserves the right to remove any guest from the premise should we believe they are behaving in an unreasonable/unbecoming manner. ACCOUNTS Our policy requires full payment of all function charges at the conclusion of the function. Account facilities may be arranged however, these are subject to approval of a Credit Application. If payment of the account is not paid within seven (7) days a 2% compounding weekly interest credit charge will apply to the outstanding balance. MEALS FOR ENTERTAINERS Meals for DJ’s, bands and photographers are charged @ $40.00 each and consists of a main meal and soft drinks. This meal is served after your guests have been served their meals. Beverages for auxillary staff , unless otherwise advised, will be added to your account. CLEANING Whilst normal cleaning is included in the room hire, should additional cleaning be required an appropriate fee will be charged. No confetti or glitter is permitted on the grounds or within the facilities. FUNCTION AGREEMENT Management will take all reasonable steps to ensure the conditions of this Agreement are observed, however, the complex will not be responsible if it is unable to carry out the terms of this Agreement due to circumstances beyond our control, i.e. Industrial action, Government intervention etc. A signed copy of this agreement is required on confirmation of booking. On behalf of all parties the undersigned agrees to all terms and conditions contained within this document.
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